How signal-based recruiting BD actually works

flowchart TD
    subgraph SIG ["  Signal Detection  "]
        direction LR
        S1["Job Postings\nLinkedIn Jobs · Indeed · Wellfound"]
        S2["Funding Rounds\nCrunchbase"]
        S3["News & M&A\nGoogle Alerts · Trade Press"]
        S4["Executive Moves\nSales Navigator"]
        S5["Niche Feeds\nCustom RSS"]
    end

    SIG --> SCORE

    SCORE{{"Signal Scoring Engine\n───────────────\n1 signal → Watch List\n2+ signals → Activate"}}

    SCORE -->|"single signal"| WATCH[/"Watch List\nmonitor weekly"/]
    SCORE -->|"2 or more signals"| DM

    WATCH -.->|"new signal added"| SCORE

    subgraph ENRICH ["  Contact Enrichment  "]
        direction TB
        DM["Identify Decision Maker\nFounder · COO · Head of Talent"]
        FIND["Pull Contact Data\nApollo.io · LinkedIn Search"]
        VER["Verify Email\nMillionverifier · zero-bounce filter"]
        DM --> FIND --> VER
    end

    subgraph INFRA ["  Infrastructure — one-time setup  "]
        direction LR
        I1["Buy Sending Domains\nnever use main domain"]
        I2["Configure DNS\nSPF · DKIM · DMARC"]
        I3["Account Warmup\nPlusVibe — 3 to 4 weeks min"]
        IREP{"Reputation\ncheck"}
        I1 --> I2 --> I3 --> IREP
        IREP -->|"poor — extend"| I3
    end

    VER --> COPY["Signal-Specific Copy\nwarm referral framing · max 3 steps"]
    COPY --> ABTEST["A/B Testing\nsubject lines · opening lines"]

    IREP -->|"ready"| STACK
    ABTEST --> STACK["Sending Stack\nPlusVibe · Instantly · Smartlead"]

    STACK --> PROV{{"Email\nProvider?"}}
    PROV -->|"Microsoft"| MS["4–5 emails/day\n25–100 accounts/domain"]
    PROV -->|"Google Workspace"| GG["20–25 emails/day\n3 accounts/domain"]
    MS --> LAUNCH["Launch\nrotate across all domains · monitor daily"]
    GG --> LAUNCH

    LAUNCH --> REPLY{{"Reply\nreceived?"}}

    REPLY -->|"Interested"| CALL["Book Discovery Call"]
    REPLY -->|"Not now"| FLAG["Follow-up Queue\n30–60 day pause"]
    REPLY -->|"No reply — Day 7"| BREAK["Breakup Email\nclose the loop"]

    CALL --> CRM["Push to CRM\nlog signal · contact · intent"]
    CRM --> CALLSEQ["Pre-call Sequence\n1–2 touches before the call\nshare guide · case study"]

    subgraph OPS ["  Daily Operations  "]
        direction LR
        OD["Daily AM\ncheck signals · process replies"]
        OW["Weekly\ndeliverability · copy results"]
        OM["Monthly\naudit sources · refresh stack"]
    end

    LAUNCH --> OPS
    CALLSEQ --> OPS
    OPS -.->|"continuous feedback loop"| SCORE

    classDef sigNode fill:#e6f0fa,stroke:#1a5a8a,color:#1a5a8a,stroke-width:1px
    classDef enrichNode fill:#fef3e2,stroke:#a05a00,color:#a05a00,stroke-width:1px
    classDef infraNode fill:#fbeae8,stroke:#c0392b,color:#c0392b,stroke-width:1px
    classDef sendNode fill:#e8f4ed,stroke:#2a6b3c,color:#2a6b3c,stroke-width:1px
    classDef opsNode fill:#f2f1ed,stroke:#6b6b66,color:#6b6b66,stroke-width:1px
    classDef decisionNode fill:#fafaf8,stroke:#555,color:#1a1a18,stroke-width:2px
    classDef watchNode fill:#fef3e2,stroke:#a05a00,color:#a05a00,stroke-width:1px,stroke-dasharray:5 3

    class S1,S2,S3,S4,S5 sigNode
    class DM,FIND,VER,CALL,FLAG,BREAK,CRM,CALLSEQ enrichNode
    class I1,I2,I3 infraNode
    class COPY,ABTEST,LAUNCH,STACK,MS,GG sendNode
    class OD,OW,OM opsNode
    class SCORE,REPLY,IREP,PROV decisionNode
    class WATCH watchNode

    style SIG fill:#e6f0fa33,stroke:#1a5a8a,color:#1a5a8a
    style ENRICH fill:#fef3e233,stroke:#a05a00,color:#a05a00
    style INFRA fill:#fbeae833,stroke:#c0392b,color:#c0392b
    style OPS fill:#f2f1ed,stroke:#6b6b66,color:#6b6b66